Pending Serial Numbers & Pre-Registration

Use the serial workflow only when a product has serial tracking enabled. Check the product and purchase order before recording serial numbers ahead of delivery.

1. 1
   Open the serial registration flow for the correct product and purchase order.
2. 2
   Enter the serial numbers shown on the incoming units and leave them pending until delivery.
3. 3
   Before receiving, compare every pending number with the labels on the units that actually arrived.
4. 4
   During purchase receiving, select those serials and confirm one serial for each unit received.
5. 5
   Check that the units now appear at the receiving warehouse and bin.
6. 6
   After receipt, search for those serials and verify their warehouse and bin.

Registering a pending number does not create stock; the receipt does that when the physical unit is accepted.

Pending registration does not increment on-hand quantity. A successful receipt assigns the serial to the warehouse/bin and makes it eligible under the resulting status.

WARNING: Do not promise availability or ownership merely because a serial record exists; verify the physical receipt and stock movement.

Check whether the serial already exists, belongs to the right product, and has been received before promising it to an order.

If a number is rejected, look for a duplicate or a number linked to another product or receipt.