Inventory Adjustments

The “Make manual inventory adjustments” permission is required. Select the exact variant and warehouse/bin, confirm the physical count and provide a reason and effective date where the form asks for them.

1. 1
   Open Movements & Relocations and select New Stock Adjustment.
2. 2
   Select the variant, warehouse, and bin that you counted.
3. 3
   Enter the quantity to add or remove, give the reason, and check the date and cost shown.
4. 4
   Submit the adjustment, then compare the new balance with the physical count.
5. 5
   Reopen the new movement and compare its recorded change with the signed count sheet; a positive change adds units and a negative change removes them.
6. 6
   Open the stock view for that same variant, warehouse, and bin. Confirm the new On hand quantity, then give Finance the reason and movement reference.

A variance is evidence of a difference, not its explanation. Check recent receipts, shipments, and relocations before an adjustment is approved.

The stock balance changes by the quantity you entered. Open the new movement to confirm the variant, location, and amount.

WARNING: Confirm the physical count and reason before submitting. Do not use an adjustment to hide an unexplained receipt or sale.

Check that you selected the counted warehouse and bin, that the quantity is available to remove, and that the adjustment reason is complete.

If the requested reduction is refused, check whether units were reserved after the count. Recount the shelf before changing the entry.

A decrease in stock debits the configured Inventory Adjustment account and credits Inventory Asset for the cost removed. An increase reverses that direction. The amount depends on the applicable inventory cost, not the selling price. Review the movement and journal on the adjustment date; if the difference came from an omitted receipt or shipment, correct that source transaction instead of using an adjustment to mask it.