Multi-Currency & Foreign Exchange (FX)

Check the company's base currency and the document currency before creating a transaction. You cannot receive inventory from a purchase order in a different currency from the inventory valuation currency.

1. 1
   Open the source document and compare its currency and exchange rate with the approved transaction evidence.
2. 2
   Set or review the transaction currency and exchange-rate fields offered by the specific invoice, bill or payment form.
3. 3
   Keep each payment allocation in the same currency as its linked invoice or bill when required. An existing allocation can prevent a later currency change.
4. 4
   Review the currency and rate shown on posting previews and reports before posting or reconciling.
5. 5
   Compare the settlement record with the original document to identify any exchange difference.

Amounts in document currency and base currency answer different questions. Do not compare them as though they were the same unit.

The system stores document and accounting currency information according to the transaction type. Do not assume every rate difference creates an automatic FX gain/loss journal.

WARNING: A currency mismatch can block receiving, posting or allocation. Check the actual document currencies and accounting base currency before editing a rate.

If an allocation is active, reverse or remove it through the supported workflow before changing the document currency.

If the currency is wrong on a posted document, use its supported correction path rather than silently changing an exchange rate.