Supplier Payments

A posted bill and bank/cash account are needed for a bill allocation. The “Create supplier payments” permission allows recording; “Post supplier payments” allows posting.

1. 1
   Open Supplier Payments and select the supplier and bank or cash account.
2. 2
   Enter the actual date, amount, and currency.
3. 3
   Select posted bills and the amounts to settle, if appropriate.
4. 4
   Open each selected bill and verify that the allocation does not exceed its outstanding balance.
5. 5
   Review the accounting preview, post, and check any unapplied amount.
6. 6
   After posting, compare the payment total, unapplied amount, and supplier balance with bank evidence.

A payment record should follow money already sent. Allocating it changes which bills are settled.

A payment can retain an unapplied amount. Later allocation and reversal are separate actions. Recording a payment in KariVast does not send money to a bank.

WARNING: Posting and voiding affect ledger balances. Confirm the payment really occurred outside KariVast and verify the bank account, currency and bill links.

Check that the bill is posted, currencies agree, the period is open, and the allocation stays within both balances.

If the bill remains open, check whether the payment was posted and allocated to that bill.

Posting the payment debits the configured Accounts Payable account and credits the selected bank or cash account. Applying the payment to bills changes which bills remain open; it does not receive more stock or create a second purchase expense. Compare the posted journal, allocation, and bank statement before reconciling.