Supplier Bills

The “Create supplier bills” permission allows draft creation; “Post supplier bills” governs posting or voiding. Confirm supplier, bill date, currency, line type, tax and accounting settings.

1. 1
   Open Supplier Bills and create a draft, or start from the purchase order.
2. 2
   Enter the supplier, date, currency, lines, and tax shown on the invoice.
3. 3
   Compare it with the purchase order and receipts, then review the accounting preview.
4. 4
   Open the matched receipt and compare accepted units with each draft bill line.
5. 5
   Review the posting preview for clearing, tax, variance, and payable amounts before selecting the posting action.
6. 6
   Post after approval; record any payment separately.

Posting the bill creates the supplier balance; the physical receipt created stock earlier.

A bill starts as a draft. Posting it adds to accounts payable; applying a payment reduces its balance. Active payments or supplier debit notes can prevent a posted bill from being voided.

WARNING: Posting changes AP and the GL. Resolve matching, tax and currency discrepancies before posting. Unallocate active payments or debit notes through their workflows before a permitted void.

Check the period, receipt match, currency, and active payment or debit-note allocations.

If posting is blocked, read the named account or period issue and check whether another bill already used the receipt.

Posting a bill matched to received goods debits the relevant Goods Received Not Invoiced clearing balance, records applicable purchase tax or price variance, and credits Accounts Payable. The receipt has already brought the stock into inventory. An unmatched expense bill can follow a different configured account treatment, so review the posting preview for the actual lines. Payment later debits Accounts Payable and credits the chosen bank or cash account.